What to do with past unsubmitted timesheets in TRS?

How to resolve unsubmitted timesheets

There are several reasons why there would be a past unsubmitted timesheet:

  • Timesheet created in error by employee/supervisor
  • Wrong time period timesheet created and saved
  • Employee separated and left a past created/saved timesheet in TRS
  • DTA ends a job in UCPath and this is not removed in TRS-employee creates timesheet and no action can be performed

Steps to remove past unsubmitted timesheets

Example: When an employee Saves/Submits a timesheet in error or when a supervisor returns a timesheet due to an incorrect timesheet submitted.  Both want this timesheet removed from TRS.

These timesheets cannot be deleted. TRS does not understand "DELETE".

Steps to complete:

  1. The employee must zero out the hours and add a comment in the comment field.
    • Comments can be something like this “Created timesheet in error”.
  2. The supervisor must approve the timesheet with comments in the comment field.
    • Comments can be something like this “Approving timesheet created in error and need to process to have timesheet removed from supervisor queue”.
  3. The employee/supervisor/DTA must contact the TRS Help Desk asking to have this timesheet moved to completed status in TRS. The employee/supervisor/DTA should include the following:
    • Employee name and ID number
    • Pay period of past unsubmitted timesheet
    • Reason this needs to be done

The TRS help desk will then move the timesheet to “COMPLETED” status with comments added to the timesheet.