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Employee Information

Employees use the Time Reporting System in different ways depending on whether they are paid monthly or biweekly.

  • Biweekly: Employees enter all work and all leave hours on their timesheet.

  • Monthly: Employees enter their leave hours OR report the absence of any leave hours on their timesheet.

Before using the system, we encourage you to check out the online training available by clicking on the Training tab at the top of the screen.

There are also user guides available for biweekly and monthly employees. 


Working with your Service Channel Team

Employees are encouraged to work directly with their departmental payroll representatives, usually located at your administrative service center.

  • ANR  - Agricultural & Natural Resources
  • AUSS-C - Academic Unit Shared Services Center:
    College of Biological Sciences, College of Engineering, College of Letters & Sciences, Intercollegiate Athletics, Graduate School of Management, School of Education, School of Law, School of Veterinary Medicine
  • DiSSC - Distributed Shared Services Center:
    College of Agricultural & Environmental Sciences
  • HR-SSO - Shared Services Organization:
    The Genome Center, Finance, Operations & Administration, Graduate Studies, Development & Alumni Relations, Informational & Educational Technology, Offices of the Chancellor and Provost, Office of Research, Student Affairs, University Extension, University Library
  • UCD - Health Service Channel Contact Information: 
    UC Davis Medical Center, School of Medicine, School of Nursing, UC Davis Medical Group

Tips

The tips below can be helpful for employees just learning the system or for employees trying to complete timesheets more efficiently:

  • Missing supervisors on your timesheet, please contact your DTA  which is your Department Payroll Representative, and they will be able to add them for you.

  • Save data entry time! Biweekly employees working a fixed schedule may want to click the Add button on one of the days of the pay period and select the Repeated Hours option to enter their work time once and apply it to other working days of the pay period. This Repeated Hours option can also be used for non-work time reporting (multiple vacation days, jury duty, etc).

    • Note: Biweekly & Monthly non-exempt employees must enter all time worked and all non-work time. Monthly exempt enter their non-work time ONLY. 
  • Notice a mistake on your timesheet after you submitted it to your supervisor? No problem! Use the Recall Timesheet button to return the timesheet for editing. Note: Once your supervisor has taken action on your timesheet, the Recall option is no longer available.

  • Are you a monthly-paid (exempt) employee who answered the question Do you have vacation, sick, jury duty and/or leave without pay to report for this pay period incorrectly? No problem! Simply click on the Reset link, and you will get the chance to answer the question again.

  • Submit the timesheet to your supervisor before the deadline! Failure to submit a timesheet by the established deadline may result in not getting paid or delay in pay.  

  • Holiday hours are calculated based on two prior pay cycles in the same job. If you have not had two prior pay cycles, your holiday will have to be manually calculated. If you have questions about this please contact the payroll representative processing timesheets for your department.