Tracking Status Codes

The Tracking Status Code indicates where the timesheet is in routing/workflow. 

The codes below are listed sequentially based on a timesheet going from start to finish.

Note: A blank Status Code (or Status Code NONE) indicates no action has been performed on the timesheet.

  1. Saved: Status is updated to SAVED when employee saves the timesheet.
  2. Submitted to Supervisor: Employee has submitted their timesheet to their supervisor.
    Additional statuses that can may be applicable to some timesheets at this point:
    • Recalled by Employee: The employee has recalled a timesheet previously submitted to a supervisor (to allow the employee to make edits to the timesheet).
    • Returned by Supervisor: Supervisor has returned the timesheet to the employee to make corrections.
  3. Submitted to DTA: Supervisor has approved the timesheet and it is awaiting approval by the Department Time Administrator (DTA)
    Statuses that can seen by the DTA:
    • Submitted to UCPath - the DTA has reviewed the timesheet and submitted it to UCPath for processing.
    • Batch_Locked - timesheet is locked while the system is processing it.
  4. Completed: A timesheet has been successfully processed. This indicates that the employee's timesheet information has been successfully submitted to UCPath. Additional submitted statuses can be seen:
    • Completed_Pending_Sup_Ackl - TRS processed the timesheet successfully but the supervisor failed to approve the timesheet and its pending the supervisor acknowledgement
    • Completed_Pending_DTA_Ackl - TRS processed the timesheet successfully but the DTA failed to submit the timesheet to UCPath and its pending the DTA acknowledgement