Time Reporting System

Employee Information

Employees use the Time Reporting System in different ways depending on whether they are biweekly-paid or monthly-paid:

  • Biweekly Employees enter all work and all leave hours on their timesheet
  • Monthly Employees enter their leave hours OR report the absence of any leave hours on their timesheet

Before using the system, we encourage you to check out the online training available by clicking on the Training tab at the top of the screen.

There are also user guides available for Biweekly and Monthly Employees. 

Converting Schedules

With job changes and updates in title (Career Tracks), employees sometimes move from one reporting schedule to another. We have information that may help you in this conversion:


The tips below can be helpful for employees just learning the system or for employees trying to complete timesheets more efficiently:

  • Missing supervisors on your timesheet, please contact your DTA  which is your Department Payroll Representative, and they will be able to add them for you.
  • Save data entry time! Biweekly Employees working a fixed schedule may want to click the Add button on one of the days of the pay period and select the Repeated Hours option to enter their work time once and apply it to other working days of the pay period. This Repeated Hours option can also be used for non-work time reporting (multiple vacation days, jury duty, etc).
    • Note: Biweekly (non-exempt) employees must enter all time worked and all non-work time. Monthly (exempt) enter their non-work time ONLY.
  • Notice a mistake on your timesheet after you submitted it to your supervisor? No problem! Use the Recall Timesheet button to return the timesheet for editing. Note: Once your supervisor has taken action on your timesheet, the Recall option is no longer available.
  • Are you a monthly-paid (exempt) employee who answered the question Do you have vacation, sick, jury duty and/or leave w/o pay to report for this pay period? incorrectly? No problem! Simply click on the Reset link, and you will get the chance to answer the question again.
  • Holiday hours are calculated based on two prior pay cycles in the same job. If you have not had two prior pay cycles your holiday will have to be manually calculated. If you have questions about this please contact the payroll representative processing timesheets for your department.
  • Submit the timesheet to your supervisor before the deadline!  Failure to submit a timesheet by the established deadline may result in the employee not getting paid or delay their pay.  

Supplemental content

Time Reporting System Menu