Travel & Entertainment

  • Travel & Entertainment
  • DTA training

Welcome to Travel & Entertainment — Count on us!

The UC Davis Travel & Entertainment Team supports the travel and entertainment needs of UC Davis by providing a broad range of services, including expense reimbursement, Travel & Entertainment Card program management, and guidance on policy requirements. We develop tools and learning resources for processing travel and entertainment, as well as manage relationships with providers of travel services.

Pre-Trip Alert!

Pre-Trip currently unavailable

Pre-Trip Application: The pre-trip application in MyTravel is currently unavailable, as we complete verification that all components are working for the transition to the creation of KFS Disbursement Voucher (DV) documents in KFS. A message will be sent later this morning when the system will be available again.  We appreciate your patience and apologize for the inconvenience. The rest of the MyTravel system is available as usual. Once this change is completed, instead of a Direct Charge, Pre-Trip Payments requested through MyTravel will automatically create a KFS Disbursement Voucher (DV) that will appear in the Fiscal Officer/Account Delegate KFS Action List for review and approval.  Make sure you take action on any existing Direct Charge documents in DaFIS by June 3rd.  After June 3rd, they will be auto-canceled.  Learn more about the new pre-trip DV document process here.

Accounts Payable and Travel & Entertainment are Moving!

At the end of May, the Accounts Payable and Travel & Entertainment teams will be moving our offices from 1441 Research Park to 260 Cousteau Place.  To facilitate packing and moving, we will be operating on a limited schedule during the week of Memorial Day.  We hope to return to full capacity on Thursday, May 28th.

What this means to you:

  1. We will be closed to the public starting Tuesday afternoon, May 26th and all day on Wednesday, May 27th
  2. Documents pending Accounts Payable or Travel approval may be delayed 24-48 hours during this downtime.
  3. Accounts Payable will print checks through 12pm on Tuesday, May 26th.  We will not print checks again until Thursday morning, May 28th.  ACH and Direct Deposit transactions should be unaffected.
  4. During our closed times, both the AP and Travel Help Desks will only be checked for emergencies, such as closed T&E cards while on travel status.  Same for voicemail.

Check pick-up locations will remain at Research Park after our move, via the Payroll window.

Help Desk Ticketing System

The Travel and Entertainment Help Desk has launched a new ticketing system for tracking and responding to your help requests!  Please use travelhelp@ucdavis.edu (or web form) to make a request.

Travel & Entertainment Menu

Access MyTravel

UCD Help Desk

 Phone: (530) 757-8888

 Email: travelhelp@ucdavis.edu

UCD Health System Help Desk

 Phone: (916) 734-9168 

 Email: mytravel@ucdmc.ucdavis.edu