Payroll Services

  • Cashier's Office
  • DTA training


UC Davis Closure Guidelines regarding Staff and Student Payroll

  • All staff employees (career, probationary, contract, limited, temporary, per diem, floater, causal/restricted, student) who were scheduled to work during the closure period will be paid their regular compensation.
  • Employees with previously scheduled sick leave, vacation, personal time off, or CTO will use appropriate leave accruals for that time.  Employees who were designated as essential and expected to work and who were absent are required to record their absence as sick time.
  • Consistent with normal procedures, supervisors and managers are responsible for ensuring time is recorded and for reviewing and approving time off with pay during the closure period.

  Additional Information

  • No action is needed for campus salaried employees.
  • Time to be paid for hours lost during the closure for hourly workers must be entered into the appropriate time-keeping system. Supervisors are responsible for ensuring that this happens for all their employees prior to the payroll entry deadline (next biweekly payroll cutoff is Monday, November 19, 2018).
    • Time should be entered for all hourly staff and student employees based on their scheduled or customary number of work hours during the closure.
    • The notes section of the time entry should include the following (Date, Closure) to reflect that the pay is for time not worked but paid due to the closure.
  • As noted above, if employees had previously scheduled sick leave, vacation, personal time off, or CTO, those hours should be entered into the timekeeping system as usual, and approved by the supervisor.
  • If an employee was designated as essential and required to come to work, but was absent or went home, the missed time should be recorded as sick time.
  • Once entered into the time keeping system, the normal approval routing processes will occur. 

  For UC Davis Health staff using Ecotime time and attendance

  • All employees, including salaried employees, directed by management to leave University property as non-essential should record the scheduled time away from campus with title code “Administrative Time” and the reason code “Approved Curtailment Leave.”  Administrative time is paid productive time and does not reduce leave balances, and is subject to manager approval.
  • Timesheets for the current bi-weekly pay period ending 11/17/18 must be approved in Ecotime by 1 pm on Monday, November 19, 2018.


UPCOMING WINTER HOLIDAY CLOSURES & PAYCHECK AVAILABILITY

Please be advised Payroll Services will be closed Monday, December 24, 2018  through Tuesday, January 1, 2019.  We will resume services on Wednesday, January 2, 2019.  

      • Biweekly Payday on Wednesday, 12/26/2018 - Delivery to campus departments on Wednesday, 1/2/19
      • Monthly Payday on Wednesday, 1/2/2019 - The official pay date for the University's monthly-paid employees for pay period ending 12/31/18

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For Your Information

Drop Boxes

24 hour drop outside
University Service Building
Daytime box inside at Payroll Services window

USPS Mailing Address

A&FS Payroll Services
University of California, Davis
One Shields Avenue
Davis, California 95616

Send UPS/FedEx To

A&FS Payroll Services
Business Office Rm 206
1441 Research Park Drive
Davis, California 95618

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Payroll Contact

Payroll Main Phone

530-757-8550

Payroll FAX

530-757-8597

Help Desk Phone

530-752-7750

Help Desk Emails

ppshelp@ucdavis.edu

trshelp@ucdavis.edu

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