Procurement & Contracting Services

Insurance Requirements

Some transactions between the university and vendors require that the vendor provide insurance coverage. This page provides some basic information about handling insurance requirements. 

When Insurance Is Required

The vendor's insurance certificate must be on file in the Procurement and Contracting Services Department before work commences. A Certificate of Insurance is a document issued by insurance carriers as evidence of insurance coverage. Failure of the vendor to provide an insurance certificate, upon request, will result in significant delays in processing purchase orders.

Insurance Requirements

Various coverage types and limits are required depending on the type of service or contract. The following are basic guidelines that are subject to change, based upon the specific transaction:

  • Commercial and General Liability
    • Standard coverage limits: $2M aggregate, $1M each occurrence, $2M Products and Completed Operations
    • Required endorsement: "The Regents of the University of California are named as additional insured."
  • Professional Liability
    • Standard coverage limits: $2M Aggregate, $2M each occurrence.
  • Business Automobile Liability
    • Standard coverage limits: $1M each combined single limit.
    • Required endorsement: "The Regents of the University of California are named as additional insured."
  • Worker's Compensation: Coverage as required by law. If a vendor has one or more employees they are required to provide proof of Worker's Compensation Insurance.  If they do not have employees, they can complete the waiver form.

Repair Orders

Requisitions citing a repair order type require an insurance certificate to be on file. Request the insurance certificate and forward it to Contracting Services in order to activate the vendor. Vendors may take up to two weeks to provide the approved certificate in some cases.  Procurement and Contracting Services will work to obtain any missing requirements. Risk assessment and the vendor's response to our request can lengthen the processing time significantly.

For further information, contact the campus Procurement and Contracting Services department at (530) 752-0370 or UCDHS Purchasing department at (916) 734-2475. 

The insurance must be updated for the specific vendor record in KFS before they are cited on a KFS Requisition; KFS will not allow a Requisition to be submitted where a repair service is cited if the insurance for that vendor is either missing or expired.

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