Child |
Planning |
A dimension member that is immediately below a specific member in a hierarchy. |
Cleared |
Accounts Payable |
Cleared is a payment term that indicates that a check has been issued to and cashed by the supplier/payee. |
Cloud Services |
Technology |
The various services available in the Oracle financial system. |
Cluster |
Planning |
A group of cards. A cluster looks like a card and is identified by three dots below the card icon. |
CoA (Natural) Account Segment |
Chart of Accounts |
(Natural) Account is a segment of the new UC Davis Chart of Accounts. During the Aggie Enterprise initiative, the use of the word "Natural" will help distinguish between the new CoA Account segment and the former FAU Account. The approved definition for (Natural) Account is:
The Account segment classifies the nature of the transaction as a specific type of revenue, expense, asset, liability or net position.
Visit the CoA Segment Design and Definitions webpage for more information, including micro-learning videos and supplemental resources. |
CoA Activity Segment |
Chart of Accounts |
Activity is a segment of the new UC Davis Chart of Accounts. The approved definition for Activity is:
The Activity segment will track significant transactions which are recurring and take place at a point in time.
Visit the CoA Segment Design and Definitions webpage for more information, including micro-learning videos and supplemental resources. |
CoA Entity Segment |
Chart of Accounts |
Entity is a segment of the new UC Davis Chart of Accounts. The approved definition for Entity is:
The Entity segment identifies a major organizational unit within the UC system. The Entity is responsible for all of the financial activities and results of all Financial Departments, Programs, Projects, and Activities within the Entity’s hierarchy.
Visit the CoA Segment Design and Definitions webpage for more information, including micro-learning videos and supplemental resources. |
CoA Financial Department Segment |
Chart of Accounts |
Financial Department is a segment of the new UC Davis Chart of Accounts. The approved definition for Financial Department is:
The Financial Department segment represents an academic or operating unit identified with an ongoing business objective, aligned with the UC Davis organization structure.
Visit the CoA Segment Design and Definitions webpage for more information, including micro-learning videos and supplemental resources. |
CoA Fund Segment |
Chart of Accounts |
Fund is a segment of the new UC Davis Chart of Accounts. The approved definition for Fund is:
The Fund segment identifies funding resources. These resources, or “pots of money” are classified based on designations and restriction types. This classification also supports external reporting of net position.
Visit the CoA Segment Design and Definitions webpage for more information, including micro-learning videos and supplemental resources. |
CoA Future Segment |
Chart of Accounts |
The new Chart of Accounts includes two Future segments.
Based on lessons learned from other Higher Education institutions, and at the request of UCOP, the Future segments are reserved for UCOP’s future use.
Although users will see these segment in Oracle, they will NOT require data entry until criteria is defined and put into use. Until that time, a default value will be system-generated. |
CoA Inter-Entity Segment |
Chart of Accounts |
Inter-Entity is a segment of the new UC Davis Chart of Accounts.
The Inter-Entity segment is recommended by Deloitte to support the Balancing Segment functionality. UC Davis intends to designate the Entity and Fund segments as Balancing Segments.
Although users will see this segment in Oracle, it will NOT require data entry. It will have default values, generated by the Oracle system. |
CoA Program Segment |
Chart of Accounts |
Program is a segment of the new UC Davis Chart of Accounts. The approved definition for Program is:
The Program segment records revenue and expense transactions associated with a formal, ongoing system-wide or cross-campus/location academic or administrative activity that demonstrates UC Davis’ mission of teaching, research, public service and patient care.
Visit the CoA Segment Design and Definitions webpage for more information, including micro-learning videos and supplemental resources. |
CoA Project Segment |
Chart of Accounts |
Project is a segment of the new UC Davis Chart of Accounts. The approved definition for Project is:
The Project segment tracks financial activity for a ‘body of work’ that often has a start and an end date that spans across fiscal years.
Visit the CoA Segment Design and Definitions webpage for more information, including micro-learning videos and supplemental resources. |
CoA Purpose Segment |
Chart of Accounts |
Purpose is a segment of the new UC Davis Chart of Accounts. The approved definition for Purpose is:
The Purpose segment is the functional classification of expenses for financial statements and other functional reporting, or for classifying revenues reflecting the mission of the university. Purpose supports federal and other external reporting requirements.
Visit the CoA Segment Design and Definitions webpage for more information, including micro-learning videos and supplemental resources. |
CoA |
Chart of Accounts |
The Chart of Accounts (CoA) is the basic structure that UC Davis, comprised of defined segments and values to provide the foundation for recording and reporting financial transactions at UC Davis. It creates a common language for financial information.
The new UC Davis CoA replaces the current Full Accounting Unit (FAU). It aligns UC Davis with the CCoA structure required by UCOP and also serves as the foundation for Oracle Cloud Financials implementation.
CoA is also a work stream under the Aggie Enterprise initiative. |
COFI |
Aggie Enterprise Initiative |
Implemented in 2021, the Common Operating Fund Initiative (COFI) reduced complexity in the financial management of unrestricted campus resources. The focus is on campus resources that support the core academic investment and general institutional operations.
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Commitment |
Purchasing |
The automated process of setting funds aside for the PPM Project or Charge Account string when a Requisition is fully approved.
The commitment is automatically released when the associated Purchase Order is created.
If a fully-approved Requisition is canceled before a Purchase Order is created, the commitment is automatically released at that time. |
Configuration |
Aggie Enterprise Initiative |
As it relates to the Aggie Enterprise initiative, configuration refers to optimizing our use of Oracle cloud services by reviewing, analyzing and updating current business processes. Contrary to the past practice of customizing a system to meet us where we are, we will instead realign our processes with the industry best practices embedded in Oracle, making the best use of the system. |
Cross-Validation Rules (CVRs) |
Technology-Oracle |
Cross Validation Rules (CVRs) are rules configured in Oracle to define whether a specific value in one chart segment can be combined with specific values in other segments. If the user enters a chart of account string into the system that violates one of the CVRs, an error message will be generated. CVRs are similar to the KFS Business Parameters such as Document Validation functionality. |
Cube |
Planning |
Database container that stores data at the intersection of several dimensions. For example, the financial planning cube stores plan data using the Natural Account Category, Financial Department, Fund Category, Entity Category, Year, Period, Version, and Scenario dimensions.
In the following simplified example, the database cube consists of three dimensions: Period, Accounts, and Financial Departments. The Planning database consists of cubes with many more dimensions.
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