Time Reporting System

Tracking Status Codes

The Tracking Status Code indicates where the timesheet is in routing/workflow. The codes below are listed sequentially based on a timesheet going from start to finish.

Note: A blank Status Code (or Status Code NONE) indicates no action has been performed on the timesheet.

  1. SAVED - Status is updated to SAVED when employee saves the timesheet
  2. SUBMITTED TO SUPERVISOR - Employee has submitted their timesheet to their supervisor

    Additional statuses that can may be applicable to some timesheets at this point:

    • RECALLED BY EMPLOYEE – The employee has recalled a timesheet previously submitted to a supervisor (to allow the employee to make edits to the timesheet)
    • RETURNED BY SUPERVISOR - Supervisor has returned the timesheet to the employee to make corrections
  3. SUBMITTED TO DTA - Supervisor has approved the timesheet and it is awaiting approval by the Department Time Administrator (DTA)

    Statuses that can seen by the DTA:

    • SUBMITTED TO PPS - DTA has reviewed the timesheets and has submitted the information to the Payroll & Personnel System (PPS)
    • SUBMITTED TO PPS (LX) - DTA has processed the timesheet via manual/late transaction
    • PPS ERROR - One or more of the entries submitted to the Time Reporting System web service has failed with an error response
  4. COMPLETED – A timesheet has been successfully processed. This indicates that the employee's timesheet information has been successfully entered into PPS.

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