Payroll Personnel System

Responsibilities of the PPS Officers & Coordinators

Responsibilities of PPS Officers

  • Review and approve the roles structure, as well as delegations, modifications and cancellations, to ensure that it follows accepted accountability principles
  • Coordinate appropriate access for Preparers and Reviewers with the PPS Administrator and PPS Security Committee
  • Review and approve back-up plans, including the assignment of back-up personnel, and review delegations whenever changes in the roles structure occur
  • Monitor the effectiveness of the role delegations to ensure that any significant instances of noncompliance with policies and guidelines are uncovered
  • Monitor delegations and procedures to ensure they remain secure, accurate and current
  • Monitor that appropriately skilled and knowledgeable personnel are assigned to be responsible for PPS transactions

Responsibilities of PPS Coordinators

  • Review the roles structure, as well as delegations, modifications and cancellations, to ensure that it follows accepted accountability principles
  • Coordinate appropriate access for Preparers and Reviewers with the PPS Administrator and PPS Security Committee
  • Review back-up plans, including the assignment of back-up personnel, and review delegations whenever changes in the roles structure occur
  • Monitor the effectiveness of the role delegations to ensure that any significant instances of noncompliance with policies and guidelines are uncovered
  • Monitor delegations and procedures to ensure they remain secure, accurate and current
  • Monitor that appropriately skilled and knowledgeable personnel are assigned to be responsible for PPS transactions
  • Act as backup in absence of PPS Access Officer

Termination Procedure for PPS Systems Access

PPS Systems include: Web-based PPS, CICS PPS (including OPTRS), PPS Decision Support, and Data Warehouse

  1. Access will be terminated upon user separating from the University; per UCD P&PM
  2. Access will be terminated upon user transferring to another unit/department. Minimum of one week advance notifice is required if user needs to retain PPS/OPTRS and/or PPS DS/DW access in old department. The request must specify an end date, and may be sent via email request or noted on an application request
    • If no advance notification is provided, access will be suspended upon employee's departure from department
    • If no response to first request for an end date is provided, employee's access will be suspended immediately
  3. Access will be terminated if no response is received after a second notification is sent, or on the specified termination date

If you have any questions regarding a user’s access, please contact one of the following based on the applicable system:

     PPS/OPTRS Access – PPS Administrator (ppshelp@ucdavis.edu)

     PPS DS/DW Access – PPS DS/DW Administrator (paysys-support@ucdavis.edu)

Supplemental content

PPS Menu