New Ledger Review Process (2015)

ALR Details

The ALR includes both payroll and non-payroll transactions in the same report so there is no longer a need to review separately! The Time Benefits Roster (119) / PPP 6401 remains "as is." See the Time Benefits Roster checklist for more information.

The ALR gives you the ability to drill down to the detail without having to run a separate report.  A button at the bottom of the report allows the fiscal officer to click and indicate they completed the ledger review for that account(s).

The ALR report is reviewed monthly by fiscal officers. The report provides the following:

  • Enables fiscal officers to review at a summary level that all of the transactions for their accounts appear to be reasonable rather than having to check off individual transactions
  • Comparison of month to month expenditures as well as comparison of budget to actual expenditures
  • Comparison with Same Fiscal Period from Previous Fiscal Year
  • Percent of expenditures versus budget
  • A list of transactions, first by Revenue object consolidations and then by Expense object consolidations

Report Sections

The following sections appear on the ALR Report:

  • Revenue
  • Salaries and Benefits
  • Supplies and Expenditures (including Feeds, High Risk Transactions*, and Entertainment)
  • Equipment
  • Travel
  • All Other Consolidations
  • Additional Funds
  • Account Summary
  • Feeds Detail
  • High Value Transactions (Shows Non-Payroll Transactions $5000 and Higher, but can be set LOWER by user)
  • Disbursement Voucher High Risk Transactions (displays DVs with Object 8000 or any of the following Payment Reason Codes)
    • EDM (Employee Damage Payment)
    • EER (Employee Reimbursement)
    • HUM (Human Subject Payment)
  • Travel and Entertainment Details

High Risk Transactions (Supplies and Expenditures)

The following display as High Risk Transactions (if applicable) in the Supplies and Expenditures section:

  • Consultants
  • Gifts/Donations
  • Honoraria
  • Installment Payments
  • Lease Payments
  • Memberships
  • Moving/Removal Expenses
  • Non-cash Awards
  • Purchasing Card Billing
  • Research Subjects
  • Services
  • Stipends

Supplemental content

General Ledger Review Menu