Kuali Financial System

Cash Receipt: Object Code Restrictions


In general, expense type objects (Object Sub-Type Code EX) are not allowed on the Cash Receipt (CR), Credit Card Receipt (CCR), and Advance Deposit documents. Other object code-related restrictions (use FIS DS Account Lookup report 11 or KFS Reference Tables tab to search for the specified codes):

  • AS (Asset) object type code is only allowed when object sub-type is CA (Cash), AR (Accounts Receivable) or AD (Advance Payment)
  • IN (Income-Cash) object type code is only allowed when object sub-type is IN (Income)
  • LI (Liability) object type code is only allowed when object sub-type is CA (Cash), AL (Accrual), AR (Accounts Receivable) or PY (Payables)
  • DI (Deferred Income) object type code is only allowed when object sub-type is AL (Accrual)
  • The object code 0000 (Fund Balance) is allowed with the additional requirement of enforcing the trans codes rule which requires a valid trans code. (Fund balance)
  • Account sub fund group type must equal 1 (Agency Accounts) when object code 0710 (Agency Cash) is used.
  • Object code 0710 (Agency Cash) can only be used when Sub Fund Group Type is 1 (Agency Accounts).
  • Object codes 7260 (Registration Fees), 7710 (Donation), 0054 (Dept Cash) are NOT allowed.
  • Object codes with object sub-type codes of EB (Employee Benefits), SW (Salary and Wages), and BU (Budget Only Object Codes) are NOT allowed.
  • Internal recharge object codes with object type codes of IC (Income Not Cash) and ES (Expense not Expenditure) are NOT allowed.

Reimbursement Object Codes

Expense type (EX) object codes are generally not allowed on the CR, CCR, or AD documents. In order to assist departments in tracking cash received as a reimbursement of an expense, the following reimbursement object codes are available for use on the CR document:

100R Faculty Salaries Reimbursement
110R Staff Salaries Reimbursement
11GR General Assistance - Reimbursement
200R Reimbursement of Travel Expenses
300R Reimbursement of Freight Charges
620R Library Material Expense Reimbursement
720R Reimbursement of Services
730R Sub Award Refund
800R Reimbursement of Supplies/Materials
891R Employee Benefit Cost Reimbursement

Use these object codes when you receive money for the specific reimbursement of costs incurred. This is particularly important when receiving money from a general fund (199XX) account. General fund EX accounts should not record any revenue (object code 0060), but should receive funds only for the reimbursement of expenses.

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