Travel & Entertainment AggieTravel

Travel Request

The AggieTravel Travel Request serves two purposes; to obtain prior authorization to travel and/or obtain a cash advance for a traveler who is ineligible for a travel card. 

Please remember, it is expected that cash advances and vendor pre-trip payments will be settled with the UC Davis Travel and Entertainment Visa card. If the vendor does not accept credit cards, please request the payment using the KFS Disbursement Voucher.

The AggieTravel Request feature offers employees a way to obtain approval before incurring travel expenses.

  1. The user creates a request (for example, for a trip), which includes the departure and arrival dates, the reason for the trip, and the details of the different segments, such as air, car rental, and hotel, and the details of expected expenses. 
  1. The user submits the request:
  • The request is routed to the user's request approver.
  1. The approver can:
  • Approve the request
  • Approve the request and forward it to another approver
  • Send the request back to the user with a comment to perhaps change and resubmit the request or to decline the request

If the request is approved, the user associates the approved request with the expense report that contains the actual trip expenses – as proof that the expenses were pre-approved.

Supplemental content

AggieTravel Menu