Travel & Entertainment AggieTravel

Submitting Expense Reports

Where does your expense report go when you hit Submit?

For campus users, unless you've added an additional approver, your report heads to your fiscal officer and then to your department approver. If you are unsure of who these people are, contact your local business office. Once approved by your department approver, the report head to AP Review.

For UCD Health System users, unless you've added an additional approver, your report heads directly to your department approver. If you are unsure of who your department approver is, contact your local business office. Once approved by your department approver, the report head to AP Review.

Taxation of Late Reports

Effective July 1, 2017, expense reports not submitted within 1 year of the reported trip/event end date, and cash advances not reconciled within 120 days of the reported trip/event end date will still be reimbursed, but will also be imputed as income through PPS for employees. 

This means the traveler will pay income tax on the amount reimbursed because the report was submitted beyond the time frame allowable by policy.

Click here for more information.

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