Other Funds

Funds in grouped in the "Other Funds" category are the following:

  • Balance Sheet Accounts - include asset and liability accounts not included in other sub fund group types.  Includes cash, accounts receivables, inventory, clearing accounts, accounts payable and other liability accounts.  Some campus departments may have accounts receivables, inventory accounts and clearing accounts in balance sheet accounts.  All other accounts are managed by Accounting & Financial Services.
  • Loan Funds - includes outstanding loan receiveables and are primarily managed by Student Accounting.
  • Investment in Plant  - accounts for the investments the University has made in capital assets and is managed by Capital Asset Accounting.
  • Plant Funds - accounts for construction projects that are in progress and are managed by Design & Construction Management and Capital Asset Accounting.
  • Retirement of Indebtedness - used to track the University debt and payments and are managed by General Accounting.

For more information on these types of funds contact General Accounting.

Restrictions

Balance Sheet Accounts

  • Accounts receivables should be reconciled at least quarterly and any uncollectible amounts should be written-off in a timely manner.
  • Clearing accounts should be reconciled monthly and the accounts should clear as they are only pass through accounts.
  • Supply inventories greater than $50,000 are required to have an annual physical inventory.

Sub Fund Group Types

0 - Retirement of Indebtedness

Sub-Fund Group

Description

PFRETR

PLANT RETIREMENT OF INDEBTEDNESS

PFRETU

PLANT RETIREMENT OF INDEBTEDNESS

PFRITS

PLANT RI TRUST FUNDS

2 - Loan Funds

Sub-Fund Group

Description

LFFED

LOAN FDS FEDERAL CONTRIBUTIONS

LOANFD

UNIV LOAN FUNDS UNRESTRICTED

UNADAC

ALLOWANCE OF DOUBTFUL ACCOUNTS

UNLNFD

UNIVERSITY LOAN FUNDS RESTRICTED

UNMLFD

UNIVERSITY MATCHING LOAN FUNDS

8 - Balance Sheet/Balancing Accounts

Sub-Fund Group

Description

BALFND

BALANCING FUNDS

BALNST

BALANCE SHEET - NO FUND REQUIRED

MANUAL

DO NOT USE CLOSING CODE ONLY

9 - Investment in Plant

Sub-Fund Group

Description

BALPLT

BALANCE SHEET-PLANT

IPFEDR

INV IN PLANT FEDERAL

IPOTHR

INV IN PLANT OTHER

IPSPON

INV IN PLANT OTH SPONSORED

Z - Plant

Sub-Fund Group

Description

PFCNTR

PLANT CONTROL ACCOUNT

PFIVIP

PLANT INVESTMENTS IN PLANT

PLBORR

PLANT CAMPUS BORROWED FUNDS

PLCGF

PLANT C&G PRIVATE & LOCAL FFT

PLCGR

PLANT C&G PRIVATE & LOCAL GOV

PLCLRG

PLANT CLEARING

PLFEDA

PLANT FEDERAL ARRA FUNDS

PLFEDR

PLANT FEDERAL FUNDS

PLGIFT

PLANT GIFTS - RESTRICTED

PLMBOR

PLANT MULTI-CAMPUS BORROWED FUNDS

PLSTCA

PLANT STATE APPROPRIATIONS

PLSTFF

PLANT STATE GRANTS - FFT

PLSTGR

PLANT STATE GRANTS - Non-Fed Sponsored

PLUGFT

PLANT GIFTS / UNRESTRICTED

PLUNIV

PLANT UNIVERSITY FUNDS


Frequently Asked Questions

I have accounts receivables in my expense accounts, is that correct?
Yes, most departments have chosen to manage their accounts receivable within their funds and not separately in the Balance Sheet sub fund group.  At the end of the year those accounts receivables are reclassified to the appropriate balance sheet account for reporting purposes.

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