Travel

Meals and Incidental Expenses

Overview

Actual Meals and Incidental Expenses (M&IE) must be claimed for domestic trips less than 30 days. Per diem is allowed for all foreign travel and local travel exceeding 30 days.

Note: Alcohol is not allowed on state/general funds.

Actual Meals & Incidental Expenses

M&IE are contingent on length of travel and/or whether there's an overnight stay or if the meal is an integral part of a business meeting. Details are available in Appendix B of Business and Finance Bulletin G-28. The incidentals component is intended to reimburse the traveler for misc. low value fees and tips given to waiters/waitresses, porters, baggage carriers, bellhops, hotel maids, etc. The current daily limit is $74, which includes both meals and tips; receipts are not required. Effective March 1, 2016 the daily limit increased to $74 per day.

Per Diem Meals

Per diem is authorized for all OCONUS travel and CONUS travel assignments exceeding 30 days. UC Davis adheres to the U.S. Department of State's per diem allowances. The rates listed on the federal per diem tables are the maximum that can be authorized for meals. Receipts are not required when claiming per diem.

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