Travel & Entertainment

Please note, these classes may not be available for enrollment until August, 2017. We appreciate your patience. Thank you.

Staff Development and Professional Services Training

Travel and Entertainment classes are now offered in a one day format. Each session can be taken individually, or together as a full day class. The day will begin with Travel Accounting Policy, then move to Entertainment Policy. After lunch we will cover Foreign Travel Policy and then review using AggieTravel. 

New this year is a hands-on AggieTravel for Beginners class that will take place in a computer lab. The 4-hour session will provide hands-on training for navigating through AggieTravel.

And as always, we will welcome our University of California, Office of the President travel partners to discuss Connexxus and the benefits using the site and making travel reservations through AggieTravel.

AggieTravel for Beginners

AggieTravel is the travel and entertainment expense reporting system at UC Davis. This hands-on course is for beginners who have relatively little to no experience using AggieTravel. This in-depth training session will walk through a general system overview including how to make travel reservations and create non-employee profiles. We will also cover how to process a cash advance, a travel authorization request, a travel expense reimbursement, an entertainment expense reimbursement, and demonstrate the ease of AggieTravel's receipt management.

Date Time Location Contact to Enroll
Tuesday, 9/19/2017 8:30 - 11:30 a.m. 268 Hoagland Hall lms.ucdavis.edu
Wednesday, 10/25/2017 8:30 - 11:30 a.m. 268 Hoagland Hall lms.ucdavis.edu
Tuesday, 11/14/2017 8:30 - 11:30 a.m. 268 Hoagland Hall lms.ucdavis.edu
Thursday, 12/14/2017 8:30 - 11:30 a.m. 268 Hoagland Hall lms.ucdavis.edu
Tuesday, 1/30/2018 8:30 - 11:30 a.m. 268 Hoagland Hall lms.ucdavis.edu
Tuesday, 2/20/2017 8:30 - 11:30 a.m. 268 Hoagland Hall lms.ucdavis.edu
Tuesday, 3/13/2017 8:30 - 11:30 a.m. 268 Hoagland Hall lms.ucdavis.edu
Tuesday, 4/24/2017 8:30 - 11:30 a.m. 268 Hoagland Hall lms.ucdavis.edu
Wednesday, 5/16/2017 8:30 - 11:30 a.m. 268 Hoagland Hall lms.ucdavis.edu
Thursday, 6/21/2017 8:30 - 11:30 a.m. 268 Hoagland Hall lms.ucdavis.edu

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Travel Accounting Policy

This lecture course reviews the policies and processes to prepare travel arrangements, and complete travel reports after a trip concludes.  It will cover all report types, compliance policies and acceptable receipts. Travel Resources will be highlighted. There will be time for Q&A.

Visit lms.ucdavis.edu to enroll.

Date

Time

Location

Instructors

Wednesday, 9/13/2017 8:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 10/17/2017 8:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Wednesday, 11/8/2017 8:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Wednesday, 12/13/2017 8:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 1/23/2018 8:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 2/13/2018 8:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 3/6/2018 8:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 4/17/2018 8:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Wednesday, 5/9/2018 8:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Thursday, 6/14/2018 8:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson

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Entertainment Policy

This lecture course reviews campus policies and processes for hosting a conference, workshop, or large event. This session will cover entertainment event policies, best practices, and receipt requirements. There will be time for Q&A.

Visit lms.ucdavis.edu to enroll.

Date

Time

Location

Instructors

Wednesday, 9/13/2017 10:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 10/17/2017 10:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Wednesday, 11/8/2017 10:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Wednesday, 12/13/2017 10:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 1/23/2018 10:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 2/13/2018 10:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 3/6/2018 10:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 4/17/2018 10:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Wednesday, 5/9/2018 10:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Thursday, 6/14/2018 10:00 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson

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Foreign Travel

This lecture course reviews policies and processes for foreign and long term domestic travel, best practices, reservations, insurance, and receipt requirements. There will be time for Q&A.

Visit lms.ucdavis.edu to enroll.

Date

Time

Location

Instructors

Wednesday, 9/13/2017 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 10/17/2017 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Wednesday, 11/8/2017 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Wednesday, 12/13/2017 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 1/23/2018 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 2/13/2018 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 3/6/2018 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 4/17/2018 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Wednesday, 5/9/2018 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Thursday, 6/14/2018 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson

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Using AggieTravel

AggieTravel is the travel and entertainment expense reporting system at UC Davis. This lecture-style course provides a high level overview, focusing on Travel and Entertainment reports and will demonstrate the ease of AggieTravel's receipt management, and how using AggieTravel relates to the policies discussed in the Travel Accounting Policy, Entertainment Policy, and Foreign Travel Policy sessions. This class is NOT a hands-on training. See AggieTravel for Beginners for hands-on training in the computer lab.

Visit lms.ucdavis.edu to enroll.

Date

Time

Location

Instructors

Wednesday, 9/13/2017 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 10/17/2017 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Wednesday, 11/8/2017 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Wednesday, 12/13/2017 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 1/23/2018 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 2/13/2018 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 3/6/2018 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Tuesday, 4/17/2018 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Wednesday, 5/9/2018 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson
Thursday, 6/14/2018 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson

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Connexxus

UC’s Systemwide Travel Program provides comprehensive rates and benefits for all UC employees through a secure web portal, Connexxus. UC-negotiated rates and benefits can only be accessed by contracted travel agencies and Connexxus provides access to these agencies. Savings garnered by the travel program can help stretch departmental funds further and perhaps send more students on research trips, extend faculty time in the field or reallocate funds towards other quality patient care programs.

Visit lms.ucdavis.edu to enroll.

Date

Time

Location

Instructor

TBD   Hamilton Classroom, Heitman Staff Learning Center Linda Vermeer
with guest speaker, Yasmin Sidi, UC Office of the President
TBD   Hamilton Classroom, Heitman Staff Learning Center Linda Vermeer
with guest speaker, Yasmin Sidi, UC Office of the President
TBD   Hamilton Classroom, Heitman Staff Learning Center Linda Vermeer
with guest speaker, Yasmin Sidi, UC Office of the President

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Supplemental content

Travel & Entertainment Menu