Travel & Entertainment

Staff Development and Professional Services Training

Travel and Entertainment classes are now offered in a one day format. Each session can be taken individually, or together as a full day class. The day will begin with Travel Accounting Policy and Entertainment Policy. After the lunch hour we will cover Foreign Travel Policy and then review using AggieTravel. 

New this year is a hands-on AggieTravel for Beginners class that will take place in a computer lab. The 4-hour session will provide hands-on training for navigating through AggieTravel.

And as always, we will welcome our University of California, Office of the President travel partners to discuss Connexxus and the benefits using the site and making travel reservations through AggieTravel.

AggieTravel for Beginners

AggieTravel is the travel and entertainment expense reporting system at UC Davis. This hands-on course is for beginners who have relatively little to no experience using AggieTravel. This in-depth training session will walk through a general system overview including how to make travel reservations and create non-employee profiles. We will also cover how to process a cash advance, a travel authorization request, a travel expense reimbursement, an entertainment expense reimbursement, and demonstrate the ease of AggieTravel's receipt management.

Visit lms.ucdavis.edu to enroll.

Date Time Location Instructors
Tuesday, 9/19/2017 8:30 - 11:30 a.m. 268 Hoagland Hall Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Wednesday, 10/9/2017 1:30 - 4:30 p.m. 268 Hoagland Hall Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 11/14/2017 8:30 - 11:30 a.m. 268 Hoagland Hall Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Thursday, 12/14/2017 8:30 - 11:30 a.m. 268 Hoagland Hall Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 1/30/2018 8:30 - 11:30 a.m. 268 Hoagland Hall Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 2/20/2017 8:30 - 11:30 a.m. 268 Hoagland Hall Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 3/13/2017 8:30 - 11:30 a.m. 268 Hoagland Hall Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 4/24/2017 8:30 - 11:30 a.m. 268 Hoagland Hall Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Wednesday, 5/16/2017 8:30 - 11:30 a.m. 268 Hoagland Hall Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Thursday, 6/21/2017 8:30 - 11:30 a.m. 268 Hoagland Hall Matt Czarnowski, Jennifer Thompson, Linda Vermeer

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Travel and Entertainment Policy

This combined lecture course reviews the policies and processes of Travel and Entertainment. The first part of the session focuses on travel policies, booking travel arrangements, and highlights travel resources. The last hour of this session covers entertainment event policies, best practices, and receipt requirements, for hosting a conference, workshop, or large event. There will be time for Q&A.

Visit lms.ucdavis.edu to enroll.

Date

Time

Location

Instructors

Tuesday, 1/23/2018 8:30 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 2/13/2018 8:30 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 3/6/2018 8:30 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 4/17/2018 8:30 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Wednesday, 5/9/2018 8:30 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Thursday, 6/14/2018 8:30 a.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer

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Foreign Travel

This lecture course reviews policies and processes for foreign and long term domestic travel, best practices, reservations, insurance, and receipt requirements. There will be time for Q&A.

Visit lms.ucdavis.edu to enroll.

Date

Time

Location

Instructors

Wednesday, 9/13/2017 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 10/17/2017 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Wednesday, 11/8/2017 CANCELED 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Wednesday, 12/13/2017 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 1/23/2018 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 2/13/2018 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 3/6/2018 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 4/17/2018 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Wednesday, 5/9/2018 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Thursday, 6/14/2018 1:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer

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Using AggieTravel

AggieTravel is the travel and entertainment expense reporting system at UC Davis. This open forum provides time dedicated to the attendees to discuss topics of their choosing. Class instructors will provide demonstrations as needed to further explain topics. This forum is the perfect time to bring up specific questions about AggieTravel. This class is NOT a hands-on training. See AggieTravel for Beginners for hands-on training in the computer lab.

Visit lms.ucdavis.edu to enroll.

Date

Time

Location

Instructors

Wednesday, 9/13/2017 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 10/17/2017 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Wednesday, 11/8/2017 CANCELED 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Wednesday, 12/13/2017 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 1/23/2018 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 2/13/2018 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 3/6/2018 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Tuesday, 4/17/2018 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Wednesday, 5/9/2018 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer
Thursday, 6/14/2018 3:00 p.m. 136 Hoagland Matt Czarnowski, Jennifer Thompson, Linda Vermeer

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Connexxus

The Central Travel Office will hold a session in Sacramento for the UC Davis Medical Center to highlight the program and provide travelers and their arrangers an opportunity to see first hand how to get the most out of booking travel via Connexxus. As an incentive to encourage in-person participation, we will hold a raffle after the system-wide roadshow and one lucky winner will get TWO (2) United tickets for travel anywhere in the United States (Full Terms & Conditions for the raffle available upon request.)

Space is limited and registration is required, so we encourage you to sign-up for the time slot that fits your schedule.

 

Date

Time

Location

Instructor

Enrollment

October 4, 2017

Session 1: 9:30 - 11:30

Session 2: 11:30 - 1:30

Session 3: 1:30 - 3:30

136 Hoagland Hall Linda Vermeer
with guest speaker, Yasmin Sidi, UC Office of the President
October 4th sessions are full.
October 23, 2017  2:30 - 4:30

Cancer Center 1101/1103

UCD Health

Yasmin Sidi, UC Office of the President

Click here to enroll.

November 13, 2017  

Session 1: 9:30 - 11:30

Session 2: 11:30 - 1:30

Session 3: 1:30 - 3:30

136 Hoagland Hall Linda Vermeer
with guest speaker, Yasmin Sidi, UC Office of the President
Click here to enroll.

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Supplemental content

Travel & Entertainment Menu