Types of Entertainment

Business meetings

(meeting must have at least one UC Davis employee present)

  • Visitors & guests
  • Faculty/student/staff meetings
  • Research/events – foreign countries
Please note: When two or more employees choose to dine together in order to continue business, or when a meeting can be scheduled during regular working hours, reimbursement for the meal is not allowed.

Donor Relations

  • Hosting a conference
  • Donor fundraising meetings
  • Prospective donor and/or spouse (requires additional approval)
  • Chancellor convocations & events
  • Show tickets provided to prospective donors, employees, or student appointees in connection with an entertainment event (requires additional approval)

Programmatic Activities

  • Athletic team activities (in accordance with NCAA rules)
  • Student orientations
  • Student commencements
  • Academic research events
  • Continuing education programs


  • Prospective student athletes and student scholars
  • Prospective faculty and other specialized positions

On-the-Job Meals

  • Employee is required to be on site in connection with a University business purpose
  • Meals provided to volunteers and research subjects (clinical trials)

Morale Building Expenses

  • Team building events
  • Retirement events (at least 5 years of service)

Meals provided to a spouse, domestic partner, or other partner requires additional approval

Supplemental content

Travel & Entertainment Menu

meal limits