Entertainment

Hosting a Conference

Here is a quick reference for hosting a conference. Refer to policy Bus-79 for entertainment and policy G-28 for travel. Note that your department should utilize the T&E Card as the primary method of payment for conference related expenses.

Conferences held on campus 

Room Rental
Catering
  • Rental fee payment processes may vary, though most should be coordinated through Campus Events & Visitor Services
  • Contact individual departments regarding the use of the meeting spaces held in their respective buildings as the process will vary
Transportation & Lodging
Supplies & Materials
  • Utilize the group leader function
  • Arrange airfare through Connexxus
  • Local lodging arrangements with CTS
  • Pay for shuttle with the T&E Card
  • Rent linens, chairs, & tables using the T&E Card
  • Decor, name badges, programs using Reprographics

Conferences held off campus 

Off Site Room Rental
Catering
  • Catering may be arranged from the list of approved caterers
  • When necessary work with Contracting Services for agreements and let them know if the host has a T&E Card to be used. If so, a No-Cost Agreement (NCA) will processed
Transportation & Lodging
Supplies & Materials
  • Utilize the group leader function
  • Arrange airfare through Connexxus
  • Pay for shuttle with the T&E Card
  • Rent linens, chairs, tables using the T&E Card
  • Decor, name badges, programs Reprographics

Supplemental content

Travel & Entertainment Menu

meal limits
contact
contact