Distribution Services

Business Reply Mail

Business Reply Mail allows you to provide envelopes, cards, or labels that your customers/correspondents can return without paying postage. Business Reply Mail is less expensive than providing actual stamps or metered postage on the return mail pieces, and is advisable if you expect a response rate of less than 75%. (For information on reply envelopes or cards where the customer pays the postage, see our Courtesy Reply page.)

The U.S. Postal Service (USPS) requires specific formats for Business Reply Mail. Incorrectly prepared mail can be rejected by the USPS. Mail Services administers the university's Business Reply Mail permit and ensures compliance with USPS requirements.

Custom Printed Mail

Bulk Mail Services can assist with the printing of customized business reply mail envelopes. Please contact BMS at bms@ucdavis.edu or (530)752-8806.

The following templates are available for the creation of your own printed Business Reply mail:

To use these templates:

  • Use the text box in the upper left to indicate your department and billing ID
  • Do not make any changes to the format or remit address
  • Once printed, additional information can only be placed in the upper left corner.

Note: To use these templates, you need Acrobat Reader (at a minimum). If you are using Reader, you will not be able to save your changes; you can only save changes if you have a PDF editor (e.g., the Acrobat Professional). If you cannot save your changes, then provide the template file to your printing service and ask them to make the changes for you.

Contact Bulk Mail Services if you have a custom need not met by these templates.

Supplemental content

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PO Email Fraud Alert

We want to alert you to an active email scam involving purchase orders and email requests for product quotes that purport to originate from UC Davis, but are in fact fraudulent. While the university cannot prevent this illegal activity, we are actively working with law enforcement to investigate these fraudulent email contacts. To verify authenticity of an order, please contact Contracting Services at (530) 752-0370.