Distribution Services

Courtesy Reply Mail

For guaranteed responses, offer the convenience of Courtesy Reply Mail. When a response is guaranteed, such as with bill or invoice payments, you pay only for the cost of envelopes and postcards with Courtesy Reply Mail (CRM). Your customer pays the postage, and no permit is required to send CRM.

Note: If you want postage-paid reply envelopes or cards, see our Business Reply page.


  • Simplifies mailings because no permit is required to send CRM
  • Accelerates the receipt of payments to increase cash flow
  • Manages operations more efficiently by ensuring that responses reach the correct address
  • Manages accounts receivable

Template Available

For your convenience, we have create a template for a standard courtesy reply envelope. Simply add your return address information in the box provided on the form.

Note: To use the template, you need Acrobat Reader (at a minumum). If you are using Reader, you will not be able to save your changes; you can only save changes if you have a PDF editor (e.g., the Acrobat Professional). If you cannot save your changes, then provide the template file to your printing service and ask them to make the changes for you.

Contact Mail Services if you have a custom need not met by this template, and we'll work with you to create a custom USPS compliant template.

Supplemental content

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PO Email Fraud Alert

We want to alert you to an active email scam involving purchase orders and email requests for product quotes that purport to originate from UC Davis, but are in fact fraudulent. While the university cannot prevent this illegal activity, we are actively working with law enforcement to investigate these fraudulent email contacts. To verify authenticity of an order, please contact Contracting Services at (530) 752-0370.