Distribution Services

Document Storage & Shred

Preparing Your Boxes

We offer the following tips in preparing your boxes for long term storage. Above all, keep in mind that you want the boxes organized so that you can request the correct box and quickly get to the information that you need, when you need it.

  • Use standard record storage boxes only (12" x 10" x 15"). (Note: storage of non-standard boxes is only available by special arrangement; additional fees may apply. Please contact us for more information.)
  • Limit the contents of any box to a single record series, and identical retention periods. (Example: personnel records should not be in the same box as financial records. Financial records with a 7 year retention period should not be intermixed with those requiring a 5 year retention period.)
  • For your safety and ours, please do not overpack boxes. No box should exceed 50 pounds in weight.
  • Each box must be labeled with, at a minimum, the box title and department name. See "Boxes and Labels" for more, including a label template.

If you are planning on storing confidential records, please review our guidelines.

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