Procurement & Contracting Services

Vendor Onboarding

New Vendor Onboarding Process Coming in 2018!

PaymentWorks is the name of the new Vendor (Supplier) Onboarding System Coming to UC Davis later in 2018!    Learn more on the PaymentWorks informational page.   A few "highlights" of the new system:

  • New way to add vendors/update vendor records in KFS
  • No more having to process KFS Vendor Documents!
  • Vendor will complete all required information online
  • Vendor's information will then feed into KFS Vendor document
  • Same KFS Vendor Numbers will still be used
  • Informational forums will be announced when available

Onboarding is the process by which vendors are added to the Kuali Financial System (KFS).  In KFS, a "vendor" is anyone who receives a payment that is not an employee or a student.  It may be a supplier (of goods or services) or an individual receiving payment for some other reason.

KFS Vendor Document

Vendor records are added using the KFS Vendor Document, listed on the Purchasing/Accounts Payable menu on the main page of KFS.  This document is also used to update records for existing vendors.  For help using the Vendor document, try these resources:

W9 Forms

The Vendor Desk will ask for W-9 forms from anyone that we are adding to our vendor database.  Although they are only required for tax purposes when the payment is tax reportable, we also use the form to verify the tax ID which is used to ensure we do not have duplicate records in our system.  For more, see the W-9 instruction page.


If you have any questions about the vendor onboarding process, please contact the Vendor Desk.

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