Procurement & Contracting Services

Procurement Decision Chart

Supply and Capital Asset Item Procurement

  1. For any supply or capital asset needs, ALWAYS check AggieBuy FIRST.  AggieBuy allows you to purchase items without a per-item or per-order dollar limit and ensures that you are receiving the suppliers' best price offered to the university.
  2. If AggieBuy doesn't have the items you need, use your UC Davis Procurement Card for purchases up to $4999.99 per vendor per day. 
  3. If you can't procure items completing steps 1 and 2, complete a Requisition in the Kuali FInancial System. Whenever possible, utilize an existing Agreement in KFS. 

Service Procurement

  1. For service needs, check to see if there is a campus source that can fulfill the request FIRST. Perhaps Special Services, the UC Davis Mail Services Division, or another campus service provider can assist with your service needs?
  2. If there isn't a campus service provider for the desired service, complete a Requisition in the Kuali FInancial System. Whenever possible, utilize an existing Agreement in KFS. 

Procurement Decision Chart

Also see the How Do I Buy? page  for additional examples of procurement/payment methods.

ORDER TYPE

DESCRIPTION ALLOWABLE METHOD(S) (in order of preference)
COST LIMITS
Supply Purchases

--Orders of supply items

--Excluded items not allowed (some exceptions for AggieBuy purchases)

--AggieBuy

--Procurement Card

--KFS Requisition that becomes an Automatic PO

--NO Dollar Limit if purchased in AggieBuy

--$4,999* per vendor per day if purchased on the KFS Requisition or Procurement Card

Capital Asset purchases in AggieBuy Orders of items that meet the definition of a capital asset and available in AggieBuy AggieBuy

NO Dollar Limit if purchased in AggieBuy

Non-delegated Purchases, including Capital Assets not available in AggieBuy Purchases listed on the  Excluded items list and not available in AggieBuy --KFS Requisition

that routes to Procurement and Contracting Services for review and PO creation in KFS

NO Dollar Limit

Repair Orders Repairs of equipment or supplies, not otherwise available through UCD services or established maintenance agreements KFS Requisition that becomes an Automatic PO

$4,999* per vendor per day

University Agreements Negotiated agreements for systemwide, campuswide, or departmental use. Items may be supply or service

--AggieBuy

--Procurement Card

--KFS Requisition  citing the agreement number

--NO Dollar Limit if purchased in AggieBuy

$4999.99 limit applies to Procurement Card purchase, regardless of agreement limit

--Dollar Limit Specific to each agreement if purchased in KFS

Published Materials Published and copyrighted materials, including periodicals and electronic media.

--AggieBuy

--Procurement Card

--KFS Requisition that becomes an Automatic PO

NO Dollar Limit

Excluded Items List

The following items must be processed on a KFS Requisition through Procurement & Contracting Services, regardless of cost:

  • Building Repairs, Products, Services, or Modifications
  • Animals; laboratory or others
  • Capital Assets**
  • Catering and food-related agreements
  • Charters - air, land or sea
  • Computer software that requires license agreements to be signed (does not include registration cards)
  • Consultant Services or Independent Contractors
  • Electrical supplies and equipment** restricted per P&P 290-85
  • Employee as Vendor Transactions
  • Equipment Maintenance Contracts
  • Equipment Rentals in excess of 31 days
  • Food Equipment**
  • Furniture**
  • On-site labor-related services of any kind
  • Personnel Type services
  • Precious Metals
  • Real property rentals of facilities, storage space, etc.
  • Respiratory Protection Items**
  • Specially controlled items, such as ethyl alcohol (except as purchased from the Central Storehouse or other AggieBuy supplier), narcotics or dangerous drugs, Radioactive Nickel Foils and Sealed Sources
  • Weapons (guns, rifles, etc.)**
  • All products requiring special routing in KFS**

*Total price including tax and freight/shipping/handling charges.

**Unless purchased in AggieBuy

Refer to UC Davis Policy and Procedure Manual 350-10 for more information.

Supplemental content

Procurement & Contracting Services Menu