Procurement & Contracting Services

Hewlett Packard (HP) Printer Exchange Program

Procurement and Contracting Services, in conjunction with Hewlett-Packard (HP), is providing new high-efficiency HP printers, free of charge to campus departments in exchange for eligible old HP printers. This is a phased program, and exchanges will be made as new printers are available.

Note: This program is not available to Medical Center departments. Other non-Davis campus locations can participate, but will be responsible for costs associated with transporting both the old and new printers. For questions about eligibility and possible shipping charges, please call (530) 752-2077.

Benefits of the Program

  • Replace old, less-efficient printers at no cost to your department
  • New printers are Energy Star® qualified, provide 2-sided printing capability, and utilize high capacity toner cartridges
  • Old HP printers and accessories diverted from landfills and recycled in the most responsible method

Applying for the Program

Note: Due to demand, and the backlog of current requests, we have temporarily suspended new requests. We will send a notification to the purchasing e-mail list and post a bulletin on this site when new applications will once again be accepted.

Making the Exchange

If the printers on your application are approved, and a new printer is available for exchange, you will be contacted with instructions on how to make the exchange. Printers will be exchanged, by appointment, at the Central Storehouse facility at 615 Hopkins Road. Please contact us within 30 days of notification to avoid having your request canceled.

If you are unable to physically bring your printer to the Central Storehouse facility, delivery arrangements can be made through Special Services at their published rates.

CAMS Tracking

If the original printer has a UCOP Tag Number, and is currently on inventory in the Capital Asset Management System (CAMS) in KFS, you will need to retire it. To do this, process a KFS Asset Retirement (AR) document (using UCOP Disposal Code 23-Salvaged) just prior to making the actual exchange. On your AR document, add a note indicating that it was disposed of as part of the HP Printer Exchange Program.

If you wish to track the new printer in CAMS, you can process a KFS Asset Global (Add) (AA) document (using Asset Acquisition Type 44). On your AA document, add a note indicating that the printer was acquired per the HP Printer Exchange Program. For the asset value enter:

Printer Exchange - Eligible Printers

New HP Model M601dn
The following models are eligible to exchange for a new HP M601dn:

4000, 4050, 4100, 4200, 4300, 5000, 5100,

New HP Model M401dn
The following models are eligible to exchange for a new HP M401dn:

1100, 1150, 1200, 1220, 2100, 2200, 2300, 3100, 3150, 3200, 4, 4+, 4L, 4M, 4M+, 4ML, 4MP, 4P, 5, 5L, 5M, 5MP, 5N, 5P, 6L, 6MP, 6P,

Note: There is a one-year warranty on the new HP Printers. If you encounter a problem with your HP printer, please contact Kelly Ruffoni at HP.

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