Procurement & Contracting Services

Buying Food

Some food purchases are acceptable outside of Travel and Entertainment policies, including but not limited to coffee, tea, sugar, and other general use supplies purchased through AggieBuy or with a Procurement Card.

The “acceptability” of a food purchase outside of Travel/Entertainment depends on the business purpose of the food purchase:

If it is for research supplies, the food purchase is acceptable in AggieBuy. If not available in AggieBuy, supplies can purchased on a Procurement Card. These are generally food items for research, not for consumption, but for study. 

If the food is to be used for a common area, such as a waiting room for customers or patients, or for a common work space, such as a break room, the food purchase is acceptable in AggieBuy. If not available in AggieBuy, supplies can purchased on the Procurement Card or Travel and Entertainment (T&E) Card.

If the food is to be used for a specific event (e.g., event for incoming graduate students, reception for donors) it should not be purchased in AggieBuy or on a Procurement Card.  In this case, it’s generally considered “entertainment,” and the entertainment policies and procedures should be followed.

Questions regarding AggieBuy should be directed to the AggieBuy Help at ab-help@ucdavis.edu.

Questions regarding entertainment policies/procedures should be directed to the Travel and Entertainment Help Desk at travelhelp@ucdavis.edu.

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