Key UC Expense Reporting Attributes

UC Account

UC Account is a 6-digit (currently numeric only) UCOP reporting attribute that is used to consolidate/summarize similar KFS accounts.  Before UC Davis developed its own accounting software, the UC Account was used the same as the KFS Account.  However, the designated structure of the UC Account created severe limitations on the number of accounts that could be created.  When UC Davis moved to DaFIS and then to KFS, each system Account required a UC Account.  During the original transition to DaFIS most departments kept all of their established UC Accounts – even though they were no longer needed for department reporting purposes.  It is the following expense classifications connected to the UC Account that are critical to reporting: 

These expense reporting attributes are used by UC Davis and UCOP to report to the State, to regulatory agencies and to other constituents.  They are also used to compare UC and UC Davis to other Universities.

Characteristics of the UC Account:

First two digits represent the Higher Education Function Code and answer the question "What is the type of activity the funds will be spent on?”

Instruction or Department Research

(INST)

40 or 61

Teaching Hospital

(TEHS)

42

Academic Support

(ACAD)

43 or 60

Organized Research

(ORES)

44-59

Libraries

(LIBR)

60

UC Davis Extension

(UNEX)

61

Public Service

(PBSV)

62

Maintenance of Physical Plant

(MOPP)

64

Institutional Support

(INSP)

66 or 72

Student Services

(STAC)

68

Auxiliary Enterprises

(AUX)

76

Student Financial Aid-Undergrad

(FINA)

77

Student Financial Aid-Undergrad and Grad

(FINA)

78

Student Financial Aid-Grad

(FINA)

79

Agency Accounts

(PROV)

80

Second two digits represent the School or College

Grad School of Management

01

Biological Sciences

10

Law

36

Medicine

48-49

Campus Wide Programs

76-77

Summer Session

99

Ag & Environmental Sciences

03-04

Engineering

24-27

Letters and Science

40-42

Veterinary Medicine

72-74

Institutes

87

Once established for a KFS account, UC accounts generally should not be changed.

Selecting an Account

For information on selecting the correct UC Account for your unit please visit the Selecting the Correct UC Account/HEFC page.

Frequently Asked Questions

How do I look up a UC Account?

From the KFS Account Document

  • When working on an Account document in the Kuali Financial System (KFS), you can look up the correct UC Account by clicking on the lookup icon next to the UC Account field. Enter the Organization Code for your department on the search screen and click on the Search button. The result will be all the UC Account numbers assigned to your department.

From Decision Support

  • If you want to look at a list of all your UC Account numbers, you can run the Account Lookup (11) in Decision Support. Enter your highest-level organization code for your department and click Process Query. You will get a list of all your accounts. The 4th column is the UC Account.
What do I do if a wrong UC account has been assigned?

For information on changing UC Account numbers please visit the Accounting & Financial Reporting website.          


Supplemental content

Accounting & Financial Reporting Menu