Procurement Card

Purchasing Log Examples

In order to reconcile Procurement Card transactions, a cardholder should maintain a "purchasing log" which indicates each transaction that occurs on a Procurement Card. This purchasing log can be used to reconcile the monthly statement and to assist with any returns or disputes.

The purchasing log may be written or typed, or a pre-printed form may be used. A folder containing copies of purchase requests, web page order confirmations and store receipts can also act as a purchasing log. At a minimum, the log should indicate:

  • Transaction Date

  • Dollar Amount

  • Name of Vendor

  • Description of Item purchased

Below are three purchasing log examples (PDF format, Acrobat Reader required):

For your convenience, we also provide an Excel format Purchasing Log template.