Procurement Card

Allowable Use

The Procurement Card can be used for delegated departmental purchases of allowable goods from vendors who accept Visa. Purchases are limited to $4999 per vendor per day, with a $10,000 daily limit. Typical purchases include:

  • Items available on university supply agreements (Note: Procurement Card can only be used up to the $4999 daily limit per vendor, regardless of agreement limit)
  • Low-value supply purchases not available on a university supply agreement or at a lower total cost through a UCD service (e.g., ReproGraphics, Central Storehouse)
  • Published materials - Advertisements and copyrighted materials, including books, educational films, CDs and video tapes
  • Memberships (Additional documentation and approvals required)
  • Utility Payments
  • Office Furniture (up to $500)
  • There are times when the P-card can be used to pay for conference registration, webinars, and other trainings. More information can be found at

Procurement cards cannot be used for the following:

  • Online vendors that require the cardholder to agree to terms and conditions in order to complete the purchase, except those vendors whose terms have been approved by Procurement & Contracting Services
  • Travel-related expenses
  • Entertainment expenses, including food for business meetings
  • Items or services for personal use
  • Excluded Items (identified on the Purchasing Decision Chart)
  • Capital Assets
  • Cash advances
  • Services, except utilities
  • Departmental Repair Orders (see PPM Section 350-10)
  • Postage or mail services
  • Any items requiring the signing of a vendor agreement (e.g., customizable software)
  • Non-office furniture

More information on what can and cannot be purchased on the Procurement Card is in the Policy and Procedure Manual, section 350-22.

See the Purchasing Decision Chart for a list of acceptable purchasing options, including for those situations where a Procurement Card cannot be used.

See the Travel section for information on processing travel and entertainment expenses