Procurement Card

Allowable Use

The Procurement Card can be used for delegated departmental purchases of allowable goods from vendors who accept Visa. Purchases are limited to $4999 per vendor per day, with a $10,000 daily limit. Typical purchases include:

  • Items available on university supply agreements (Note: Procurement Card can only be used up to the $4999 daily limit per vendor, regardless of agreement limit)
  • Low-value supply purchases not available on a university supply agreement or at a lower total cost through a UCD service (e.g., ReproGraphics, Central Storehouse)
  • Published materials - Advertisements and copyrighted materials, including books, educational films, CDs and video tapes
  • Memberships (Additional documentation and approvals required)
  • Utility Payments
  • Office Furniture (up to $500)
  • The only registration fees allowed on the P-Card are for webinars, or situations where there will be NO travel (whether claimed or not) associated with the registration.  Any other registration that requires the individual to travel needs to go on a Travel Card or through Travel and Entertainment.  More information on the conference travel payments and reimbursements can be found at http://afs.ucdavis.edu/our_services/travel-e-entertainment/travel/attend-conference.html

Procurement cards cannot be used for the following:

  • Online vendors that require the cardholder to agree to terms and conditions in order to complete the purchase, except those vendors whose terms have been approved by Procurement & Contracting Services
  • Travel-related expenses
  • Entertainment expenses, including food for business meetings
  • Items or services for personal use
  • Excluded Items (identified on the Purchasing Decision Chart)
  • Capital Assets
  • Cash advances
  • Services, except utilities
  • Departmental Repair Orders (see PPM Section 350-10)
  • Postage or mail services
  • Any items requiring the signing of a vendor agreement (e.g., customizable software)
  • Non-office furniture

More information on what can and cannot be purchased on the Procurement Card is in the Policy and Procedure Manual, section 350-22.

See the Purchasing Decision Chart for a list of acceptable purchasing options, including for those situations where a Procurement Card cannot be used.

See the Travel section for information on processing travel and entertainment expenses