Accounts Payable

transcepta workflow

How Transcepta Works

1. UCD sends PO info to Transcepta nightly.

2. Supplier enters invoice with Transcepta.

3. Transcepta prescreens invoice for accuracy.

  • If errors are present, the invoice is rejected back to the supplier for resubmission to Transcepta.

4. Transcepta transmits invoice to KFS or AggieBuy.

  • Includes PDF copy of invoice.
  • If the import fails, Transcepta is notified to reimport.

5. KFS/AggieBuy validates invoice.

  • If KFS/AggieBuy validation fails, the invoice is routed to exception queue for manual fix and resubmission.

6. Document routes for approvals.

7. Disburse $ to supplier.

Supplemental content

Accounts Payable

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